An Employment Identification Number is only assigned one time. Whether it is used to file a company’s taxes or not, it will never be reassigned to a new business. With that being said, the IRS cannot cancel your EIN. If you were to ever revive your business, it would use the same EIN regardless of how much time has passed. However, your business account with the IRS can be closed. In order to close your business account you would need to draft a letter to the IRS requesting that your account be closed, along with the reason that you would like the account closed. If possible, include the copy of the EIN Assignment Notice what was given to you when the EIN was assigned.
Before closing your account you must meet the following criteria:
1.) Your organization must not be liable for any business taxes
2.) You organization must not have made a federal tax deposit or other federal tax payment
3.) All applicable tax returns must be filed
Note: Exempt Organizations require special handling. Contact an Enrolled Agent for more information.
Sample Letter to Cancel an IRS EIN
Internal Revenue Service
Cincinnati, OH 45999
Re: Complete Legal Name of Organization
City, State Zip
To Whom It May Concern:
I am writing to request the closure of my business account for (state reason).
Enclosed, you will find the EIN Assignment Notice I received when the EIN number was issued.
Should you have any further questions, please feel free to contact me (insert ideal contact hours here.)
IRS Tax Relief Now
IRS Tax Relief Now is experienced in helping taxpayers handle all types of issues they may encounter with the IRS. If your organization is exempt, we can help you process the closure of your business account just as well as we can help with standard business organizations. We are a full service tax firm with the capability to handle every tax issue no matter how big or small.
We have a perfect A+ rating at the Better Business Bureau. We encourage you to see it for yourself for your own peace of mind and provide a convenient link on our home page to our rating on the Better Business Bureau’s site. We have never had a customer complaint because our work ethic is solid and our friendly tax professionals provide our clients with world-class customer service. We pride ourselves on the level of service that we provide our clients as well as the top notch results our expertise allows us to achieve.
Our tax professionals are available 24 hours a day, seven days a week because we understand that tax stress doesn’t respect business hours. The simple act of picking up the phone and learning more about your tax issue and your options can bring your stress level down significantly. It’s not every day that you are closing your business account and we understand that the unknown can make the task seem daunting. We’re here for you and ready to help.
We are happy to provide a free evaluation of your issue. If your case is simple enough for you to handle on your own, we’ll be happy to guide you in the steps that need to be taken. If you have a more complicated issue, we’re happy to provide you with information and assistance if need be.
IRS Tax Relief Now is fair and honest and we’re here to help. We invite you to take the first step by simply contacting us for guidance. We are confident that if you contact us today, you’ll sleep better tonight. We’re looking forward to hearing from you soon.